Room Booking

Please follow the steps below to book a room.

Ready to Book?

If you are a tenant of Richmond Caring Place or have previously booked a room with us, please log in before booking.

Account Holders

If you have an account, please click the button below, log in and proceed with booking a room.

Book Now

Instructions

Learn how to use the Room Booking software by watching the walkthrough below. You can make it full screen for easier viewing.

Don’t Have an Account?

If you do not have an account please select the relevant option below to create one.

Tenants

If you work for a tenant of Richmond Caring Place please speak to the account administrator for your organization for login information or contact the Richmond Caring Place administrative office.

Non-Profit Organizations

If you are a non-profit organization and do not have an account, please request one below before making a booking to ensure you are presented with the correct rates during the booking process. Once your account is confirmed you will be able to login and make a booking.

Request Account
Commercial Organizations

If you are a commercial “for profit” organization, you will also need an account. Please request one below. We will send you an invitation where you can quickly complete the account creation process and book your room(s). Please check your email (including junk folder) for all confirmations and correspondence.

Request Account

Click to View the Terms, Conditions and Important Notes on Conference Room Use

  • Movement of the room partitions will be the responsibility of the administration staff. Renters are not to move partitions on their own without authorization.
  • Meeting room users are responsible to set up chairs and tables and clean up. Set up can be arranged for a fee ($25.00)
  • Rooms will be inspected after each meeting.
  • PA Sound System can only be used in larger meeting rooms, rooms 340, 345/50 if the other group is not occupying the adjacent space.
  • Reservations – Tenants can reserve rooms for up to 1 year in advance
  • Outside agencies can reserve rooms up to 3 months in advance
  • Bookings will be refused if occupancy is over capacity in order to adhere to fire regulations
  • Bookings can be made no more than 12 months in advance ( i.e. January 1, 2020 bookings can be made for the month of January, 2021).
  • Two no shows for any booking within a 6 month period will reduce/cancel booking privileges for the remainder of that booking period. Cancellations of 2 sessions of a block booking will result in the loss of that block booking.
  • Noise levels in meeting rooms must be respectful, else the group will be asked to leave.
  • Room capacity must be adhered to, else the group will be asked to leave.
  • Too many bookings may result in refusal of some bookings per quarter.
  • Too many no shows may result in a fine or reduced bookings.
  • Multiple cancellations may result in a fine or reduced bookings.
  • Surplus bookings may result in a request to reduce bookings.
  • Set-up time must be indicated.
  • Take-down time (cleaning up the room and repositioning chairs and tables for the next group is required) should be included in booking request.
  • Thirty minute grace period follows between room bookings to facilitate the exchange – 15 minutes for one group to vacate; 15 minutes for the next group to access.
  • Set up time should be included when booking times.

Note: *There is a $25.00 fee charge for each signed – out equipment for outside agencies.

Our Rooms

Room Number

Capacity (COVID limits)

Rate

Amenities

Map

294

Max 20 (6)

Non-Profit $13/hr
Corporate $26/hr

tables, chairs, projector and screen

320

Max 20 (4)

Non-Profit $18/hr
Corporate $36/hr

tables, chairs, projector and screen

340

Max 50 (20)

Non-Profit $28/hr
Corporate $56/hr

tables, chairs, projector and screen

345  & 350

Max 40 (15)

Non-Profit $20/hr
Corporate $40/hr

tables, chairs, projector and screen

340, 345  & 350

Max 60 (35)

Non-Profit $30/hr
Corporate $60/hr

tables, chairs, projector and screen